Privacy notice

DJCA Privacy notice.

DJCA player register

We maintain a register of players’ names and their parents’ home addresses, email addresses and telephone numbers, together with results of tournaments.

We collect this information on tournament entry forms. 

We need this information so that we can: contact you about current and future tournaments; organise teams; and inform you about any changes to arrangements.

This information is stored securely on our website and as an Excel spreadsheet circulated to committee members.

We also ask that you alert us to any relevant medical information, if your child has a condition that may manifest itself while they are in our charge at a tournament or during travel.  This information is available only to officials at the event and is not stored on the register.

Your rights

You can ask to see and amend any records we have about you and ask us to delete any records we hold.

Sharing information

Only members of the committee organising events have access to this register.

All those authorised to access information provided on the entry forms have a clear recent DBS check.

The list of players taking part in a tournament and their results will normally be made public. If you do not want this to happen for your child, please let us know.


There is usually a prize-giving at the end of a tournament when proud parents will want to take photographs of their own children.  Please do not take photographs of other children without their parent’s permission, nor post them on social media.

ICO registration

DJCA acts as a data controller for the register and as a data processor for results. 

Organisations which process personal data only for recreational reasons do not have to register with the Information Commissioner’s Office.  

Legitimate Interests Assessment (LIA)

We declare:

  • we have a legitimate interest in recording players’ contact details and results;
  • we need to process the records to contact players and to choose teams;
  • we are using people’s information in ways they would reasonably expect;
  • we do not think this offends anyone’s interests, rights or freedoms.

Paper copy

You can ask for a printed copy of this notice.